Hydrants To Be Flushed Next Wednesday

Crothersville Water Utility workers will be flushing hydrants next Wednesday, July 26, beginning at 8 a.m. and continuing until completed, according to town water utility superintendent Chris Mains.
“This is routine maintenance that helps keep the water lines flushed of rust and lets us know what fire hydrants are in need or repair or replacement,” said Mains.
Residents should be made aware that the water will be discolored for a while following the flushing.
“It would be a good idea not to do any laundry otherwise clothes could be stained,” advised Mains noting that water clarity should return to normal overnight.

Stormwater Bids Come In Too High

Construction on the anticipated stormwater project in Crothersville was met with a stumbling block when all four of the bids came in higher than the engineer’s estimate, the Crothersville Town Council learned at their monthly meeting last Tuesday.
And the process was complicated by two of the four firms failing to follow instructions and submit all bid documentation.
The town has been awarded a state grant of $427,000 to clear the western portion of Hominy Ditch, the main east-west drainage way for the town and install larger culverts at Park, Ave., Kovener Street and Bethany Road.
The town engineer estimated the work at $430,000 but the four construction companies interested in the work submitted bids over $60,000 higher.
Temple & Temple Construction of Salem was the apparent low bidder submitted $492,500; King’s Trucking & Excavation of Seymour submitted a bid of $492,700; Dave O’Mara Contractor of North Vernon submitted a bid of $495,665. Milestone Contractors of Columbus was the high bidder with $594,900.
“But our two lowest bidders did not turn in all of their homework needed to complete their bid,” said town engineer Brad Bender of FPBH of North Vernon. He explained to the council that representatives of all four firms attended the pre-bid meeting. “And we emphasized the importance of turning in all of the required bid documents and gave them a check list to follow,” Bender said.
He reminded the council that they do not have an obligation to accept the lowest bid and that the bidders must be responsible and responsive.
“Unfortunately, the two lowest bidders were not responsive,” Bender said.
To keep the project moving forward he recommended approving the bid by O’Mara Contractor and allow FPBH to review the specifications to see what work could be eliminated or curtailed to bring the project in closer to estimate.
But before the town can award a bid it must have money in place. Clerk-Treasurer Terry Richey told the council that extra money from the town’s CEDIT (Cumulative Economic Development Income Tax) could be used.
“It may not need to be spent but this will allow us to keep the project moving and allow construction to begin yet this summer,” said Bender.
The council unanimously approved earmarking the CEDIT funds and approving O’Mara as the responsive and responsible bidder.
Bender also told that council that the deadline was fast approaching to apply for another state grant to help small communities with paving, bridges, and curbs.
The Community Crossings Matching Grant program was originally a 50/50 match for street work. But the legislature now requires half of the state money go to smaller communities and at a 75/25 match, said Bender.
“This can be a big deal for Crothersville because it will allow you to get back $3 for every dollar you put in,” he said.
“The town usually spends $70,000 a year for street paving,” said council president Lenvel ‘Butch’ Robinson. “If we don’t do any paving this year and commit next year’s paving budget to the $420,00 grant, if approved, in 2018 we could have over a half-million dollars to re-surface streets in Crothersville.”
The council unanimously approved applying for the grant.
Bender said that the grant awards could be announced as early as late next month.
“If you’re are successful, that will give you ample time to figure what streets you want to re-surface,” said Bender.
In other business, the town adopted an ordinance to lower the speed limit on Main Street Circle to 15 mph and to prohibit parking or idling on the street.
The ordinance comes as a result of complaints lodged by residents that elementary school parents were speeding around the residential street next to the school to secure a place in line to pick up their children. The line extended well onto Main Street Circle which would clog residential traffic, it was reported.
“This ordinance lowers the speed limit and prohibits parking or idling vehicles on the street,” said town attorney Jeff Lorenzo. “And it provides for fines for violators.”
The ordinance, as adopted, is found on Page 6 of this issue of the Times. It will go into effect on Tuesday, Aug. 1, according to Lorenzo. School classes begin Aug. 2.
The council unanimously agreed to advertise for proposals to maintain the town’s water tower inside and out and to open those proposals at the town’s Aug. 1 meeting. That public notice is found on Page 5 of this week’s Times.
In a final matter, the council heard a report from Jason Bukowski of Shepherd & Moore Insurance of the town’s new insurance policy.
“You paid $39,498 in premiums last year. This year’s premium is about $1,500 higher owing to insuring four new police vehicles, two new pieces of utility department equipment, and additional police officers,” said agent. “For comparison, without that new equipment, your premium would have been about $200 lower than this year.”
The council agreed to re-new coverage with the firm.

School Registration Tomorrow; Open House Aug. 1

Crothersville Community Schools will hold registration for the coming school year for students in kindergarten through grade 12 tomorrow, July 20, from 8 a.m. to 8 p.m. in the CHS Tiger lobby.
An open house is scheduled for 2 to 5 p.m. Aug. 1. It will be an opportunity for parents and students to meet teachers, check out classrooms and receive information. That also is the first day of school for teachers.
The first day for students is Aug. 2.
Book rental fees are $76, kindergarten; $128, first grade; $105, second grade; $123, third grade; $124, fourth grade; $122, fifth grade; $115, sixth grade; and $95, seventh through 12th grades.
There are new bus routes for the upcoming school year. The map is available to view online at facebook.com/cvilletigers.
For additional information contact the elementary office at 812-793-2622 or the junior-senior high school at 812-793-2051.

Two From Crothersville Taking Part In Sunday’s Fair Queen Pageant

Alisha Basil and Keely Keasler will represent Crothersville in the Jackson County Fair Queen Pageant scheduled to kick-off next week’s fair activities.
Alisha Basil is the daughter of Susan Basil and the late Donald Basil and is sponsored by the Crothersville FFA.
Keeley Keasler is the daughter of Cory & Angie Keasler and is sponsored by the Happy Apronettes Extension Homemakers
The locals are among the 15 candidates competing to be this year’s Fair Queen.
The Jackson County Fair runs from July 23-29.

Aggravation & Frustration Weather Or Not

Curt-lineby Curt Kovener

Not much of one to make New Year’s Resolutions, but early on I had decided that this would be the summer I would clean and re-coat the back deck at the wilderness retreat.
It is a 14’x40’ elevated wood structure that overlooks a tree filled valley and creek. It is a place of summer grilling, nature solitude, contemplation, and conversation… frequently over adult beverages. Over the years I had cleaned and re-coated with a semi transparent stain only to have to repeat the process every few years.
Those four-letter words—work and life—got in the way of my routine maintenance plan and the deck went lacking and was overdue for some care.
I started in May…and it is mid-July and it still isn’t done thanks to the weather.
Being shaded much of the day by yellow poplar, maple, oak, and cherry trees, the deck got its share of tree sap, pollen, tree blooms and seeds, and the accompanying mildew over time. To clean the nearly black wood, I acquired a solid surface cleaning attachment for the power washer. The enclosed circular spinning wand has a pair of nozzles which did a quick job of cleaning the deck down to the bare wood without the usual fuzzing or raising the grain.
I highly recommend this tool to anyone who needs to clean wood or concrete surfaces.
After cleaning I found a number of the boards were split and that a larger number of the fastening screws were above the surface. So I spent a couple of days on a small stool and my cordless drill tightening screws, replacing those that broke. And there was a lot of breakage owing to the years of neglect.
Reading the solid stain instructions, I was instructed that this product is thicker than other stains and contains a sand like substance that helps fill cracks and holes as well as help eliminates a slippery walking surface. Not slipping in my advancing years, is a good thing, I believe.
Advice from experienced painters encouraged me to be sure the deck was totally dry from moisture before beginning the coating lest my efforts not adhere to the wood.
Those experienced told me two days without rain, then let the morning dew evaporate before coating the deck making sure after I was finished there was another 12 hours of drying time without the threat of rain.
Also, I factored in an aging back and knees
By my reckoning that would be four days in a row without rain in the forecast. And that, dear reader, is the rub. We haven’t had a forecast of four days in a row without rain up here in the wilderness.
Well…yes we did and it was during the Red, White & Blue Festival which otherwise occupied my activity and attention.
In late June & July the deck would dry and I would plan on starting the next morning only to be awakened to the sounds of thunder and yet another delay.
So I have tried to complete my task in bits and pieces. Since June I have managed to fill cracks and screw holes in the little time between precipitations in preparation for the eventual first coat of deck stain.
It does make for a peculiar looking deck right now—sort of a combination of polka-dot and stripes of new deck coating and bare wood— but so far now one in complaining or making fun of how it looks.
Perhaps a temporary tarp made into a roof may eventually need be implemented in order to get & keep the deck dry enough for a fresh surface.
I said I planned on re-coating the deck this summer. I just didn’t think it was going to take all summer.

Public Notices

PUBLIC NOTICE

The contents of storage Unit 33 formerly rented to Sabrina Jensen, Building B-3, Unit 23 formerly rented to Bonnie Pelston and Unit 42 formerly rented to Tom Campbell at the Crothersville Handie Self Storage on Marshall Drive in Crothersville will be opened and contents disposed of as a result on non-payment of rent on Saturday, July 29, 2017 unless payments are made in full.
7/12, 7/19   hspaxlp

PUBLIC NOTICE

These are the Court Claims that were approved by Commissioners for the month of May 2017.
Circuit Court
Sanders Technology Group, $2014.62; Casey’s Cakes & Classes, $78.11; Blondie’s Pizzeria, $103.47; Stahl’s Café, $83.20; Comcast, $290.90; Bedford Office Supply, $97.97; Quill Corp, $701.07; IN Univ Psychiatric Assoc, $4500.00; Don Olive, $4000.00; Pitney Bowes, $1219.00.
Superior Court I
Bedford Office Supply, $458.10; Phillips & Co, $225.00; Elizabeth Markel, $13.98; Linda McElfresh, $21.39.
Superior Court II
Maria Hendrix, $50.00; Smith Law Services, PC, $2000.00; Bedford Office Supply, $604.37; Postmaster, $196.00.
Kathy S. Hohenstreiter
Jackson County Auditor
7/19 hspaxlp

PUBLIC NOTICE

These are the Court Claims that were approved by Commissioners for the month of June 2017.
Circuit Court
Blondie’s Pizzeria, $287.29; Comcast, $591.30; Bedford Office Supply, $277.73; Quill Corp, $239.27; Pitney Bowes, $156.00; Shelina Stuckwisch, $235.40; Lorie Gutierrez, $168.76; Christie A Guthrie, $767.00.
Superior Court I
Travis Thompson, $25.00; Bedford Office Supply, $823.67.
Superior Court II
Maria Hendrix, $50.00; Smith Law Services, PC, $4425.00; Bedford Office Supply, $339.66; Business Info Systems Inc, $999.00.
Kathy S. Hohenstreiter
Jackson County Auditor
7/19 hspaxlp

PUBLIC NOTICE
NOTICE OF ADOPTION OF AN ORDINANCE REGARDING MAIN STREET CIRCLE
Taxpayers, property owners and other interested parties in the Town of Crothersville, Indiana (“Town”) are hereby notified that the Town Council adopted an ordinance regulating speed limit and parking on Main Street Circle on July 11, 2017.  The effective date of the ordinance is August 1, 2017.
ORDINANCE NO. 2017–4
An Ordinance regarding the speed limit and parking on Main Street Circle
WHEREAS, The Main Street Circle, a street within Town of Crothersville, Indiana, is near to and part of a school zone; and
WHEREAS, Traffic on Main Street Circle has become unreasonably fast and stopping and parking has become a problem for residents; and
WHEREAS, The Town of Crothersville, Indiana hereby establishes certain regulations for traffic on Main Street Circle.
NOW, BE IT ORDAINED BY THE TOWN COUNCIL OF THE  TOWN OF CROTHERSVILLE, INDIANA:
Section 1: The speed limit on Main Street Circle is hereby established as 15 mph;
Parking on Main Street Circle is hereby established as residential parking only. There shall be no stopping or idling on Main Street Circle.
Section 2: If any section, paragraph, clause, or phrase of this ordinance be declared unconstitutional or invalid, the remainder of said ordinance shall continue in full force and effect.
Section 3: All prior ordinances or parts thereof inconsistent with any provision of this ordinance are hereby repealed.
Section 4: This Ordinance shall be in full force and effect from and after its passage, and approval by the Town Council, all as by law provided.
ADOPTED BY THE TOWN COUNCIL this 11th day of July, 2017.
The complete version of the ordinance is available for examination and copying at the office of the Clerk-Treasurer at the Town Hall of the Town of Crothersville, 111 East Howard Street, Crothersville, Indiana 47229 during normal business hours.
Terry Richey
Clerk-Treasurer
Dated: July 12, 2017
7/19, 7/26    hspaxlp

PUBLIC NOTICE

Overhead Water Storage – Water Tower Maintenance Program – Request for Proposals
The Town of Crothersville, Indiana is seeking sealed proposals for professional services (RFPs) for a project to continuously maintain water tanks in The Town of Crothersville, Indiana (the Town).
PURPOSE
The Town is soliciting sealed proposals from qualified firms for a Performance Based – Long-Term Continuous Full Service Maintenance and Asset Management Program which includes: engineering, professional management, cellular site management capability, inspection, rehabilitation, repairs, washouts, water stratification eliminations, safety devices, visual inspections, coating of water storage tanks in the distribution system as listed above, and reporting of activities and results. It is the intent of the RFP to determine the most qualified firm to which the Town would contract these services. The tank to be maintained is a 300,000 gallon steel pedestal tank located Northeast of the intersection of Kovener and Myres Streets in Crothersville, Indiana.
SCOPE
A long-term continuous full service maintenance and asset management program from a firm that will provide an integrated maintenance and professional management services for water storage tanks which includes: engineering services (specific to the maintenance of the existing water storage tanks covered by this RFP), professional asset management, asset management program shall be responsible for testing the current materials in place on the tanks for hazardous content. All work must comply with OSHA Confined Space Entry, Indiana Department of Natural Resources, Indiana Department of Environmental Management, AWWA, and NSF Regulations. The proposal shall address all the information outlined herein. Additionally, each prospective firm may include such other information as they deem pertinent to the proper evaluation of their proposal.
*All submittals shall be mailed, delivered, or hand carried to:
Town of Crothersville, Indiana
C/O Terry Richey, Clerk-Treasurer
111 East Howard Street
Crothersville, Indiana 47229
Submit three bound copies of your proposal in a sealed envelope clearly marked Town of Crothersville – Water Tower Maintenance Program.
Proposals are due no later than 6:00 P.M. August 1, 2017 at which time they will be opened and the receipt thereof publicly acknowledged in the minutes. Detailed proposal evaluation by a Town committee will follow at a later time. Proposals will not be accepted if received after the time and date specified above.
ITEMS TO BE ADDRESSED IN RFP
The details of this proposal shall include information on all the following items. Additionally, each prospective firm may submit such other information as deemed appropriate for the proper evaluation of their proposal.
A. Proposal shall include an informative narrative report introducing your firm. Additionally, a statement of qualifications and resume detailing the experience of all individuals responsible for providing service under this contract should be submitted. Principals involved should be listed along with the names and addresses of the individuals placed in charge for the administration of the terms and conditions of the contract. Summary resumes of all full-time employees dedicated to technical services (engineers and NACE certificated employees and their certification identification numbers) are mandatory.
The following items must be included in the proposal or the Town may reject it as unresponsive:
(a) Number of years in business
(b) Size of firm (annual sales and total assets)
(c) Ownership structure of firm. (Sole Proprietorship, Partnership, Publicly Held, etc.)
i. If the proposing company is a sole proprietorship, partnership, or Limited Liability
Corporation, a succession plan and guarantee of future performance must be documented in the proposal.
ii. The primary criteria for approving or denying the contract include the financial and technical capabilities of the private contractor; the reasonableness of the contract terms; the protection of the public/water customer, from risks or subsidization of the contract; the financial terms for the company and impact of the contract on its ability to repay its indebtedness; and inclusion of statutorily required terms. Under the statute, the Town may enter into a contract with the private firm with an automatically renewing successive one-year contract and will therefore require reasonable assurances from the firm that future performance under the contract will be secure.
iii. If one or more owners sell all, or a portion of the company, and/or is deceased prior to the required future tank renovations, the proposal must document the ability of the company to successfully fulfill the requirements outlined in this RFP.
(d) Total number of employees – direct and indirect
(e) Fully audited financial statements, including balance sheet and income statements, from the most recent fiscal year of the prime respondent.
(f) Reference from a financial institution
B. Proposal shall include the details of appropriate expected work and renovation plan for the tanks. This shall include but not be limited to, the evaluation of the tanks with particular regard to the internal and external structural condition of the tank and any of its appurtenances, need for painting and condition of the foundation.
Methods for handling and disposing of hazardous wastes should be explained.
C. A list of systems that are currently being maintained by the proposer shall be submitted. Include the Name of the system, Person of Contact, Telephone Number of Contact, and Number of Tanks in the system under contract.
D. Proposal shall also specify the frequency and degree of inspection and cleanout services the Owner could expect under the terms of the maintenance contract. The tanks shall be inspected annually with a complete report provided to the Town. Additionally, each prospective firm should address the requirements to assume responsibility for all corrections and repairs to the tanks necessitated by acts of vandalism or through normal deterioration.
E. All rules and regulations of the Indiana Department of Natural Resource and Indiana Department of Environmental Management will be strictly adhered to. Additionally, a method for determining the scheduling for future repainting should be addressed for the tanks. All permits, approvals, etc., required by the Indiana Department of Natural Resources and Indiana Department of Environmental Management will be the responsibility of the awarded firm.
F. The successful firm shall submit a detailed insurance certificate upon contract award. This insurance certificate should detail all levels of insurance that may be required by the Town to accept a contractual obligation which shall be at a minimum provided by an insurance company which carries an AM Best rating of A- or better.
The successful firm shall provide a detailed certificate which indicates they carry Pollution Liability Insurance in the amount of no less than $10,000,000 of coverage as well as Professional Liability Insurance of no less than $2,000,000 and cover damages from the errors or omissions in the performance of professional engineering duties. Said pollution liability insurance must not be job specific but “blanket” coverage. A copy of this insurance certificate will be required upon contract award. The Town must be named as additional insured on certificate to be provided prior to start of contract.
G. No short-term contract (3-year, 5-year, 10-year) will be considered. The firm may never cancel the contract for any reason other than non-payment by the Town. The contract must include a detailed fee schedule with a not-to-exceed inflationary adjustment factor so the Town can calculate future maintenance cost for an indefinite time. All future work shall be covered by the annual fee with no extra charges for scoped future work.
H. Any permits, approvals, etc. required by the State of Indiana to accomplish all current and future work shall be the responsibility of the successful proposer.
I. Each bidder shall submit a formal Safety Program stating company policy on all safety procedures. Document procedures to include workers protection, confined space, and general safety procedures.
J. The proposal must demonstrate the capability to successfully manage the information flow during the course of maintaining and managing the Town water storage tanks. Capability must exist for the Town to view information via the internet.
K. Additional items that may be taken into consideration during the evaluation process include:
1. Percent of work completed in the Town
2. Percent of work completed in Indiana
L. Provide the one time capital cost for the first interior and exterior coating of the tank.
M. Provide a one page table with the anticipated 20 year long term maintenance plan with proposed actions listed for each year.
N. Provide a corresponding one page proposed fee schedule for the anticipated 20 year program. Include any applicable amortization or finance terms.
Include items A through N above in a tabular format within the proposal. Feel free to include the office location(s) where the work will be completed, company history, team history, or any other information that you feel would be beneficial to the selection committee.
EVALUATION CRITERIA
This is a performance based evaluation. Evaluation will be based on a combination of the experience of the bidder, the listed capital cost for the initial coating services, their long term plan for maintenance, and the long term finance plan.
The Town reserves the right to accept or reject any proposal for any reason. All professional service providers’ responses to this request for proposal will be evaluated and ranked in accordance with the following factors:
FACTORS Rating Scale, 0 = didn’t meet, 5 average, 10 = exceeds
1) Overall service provider’s qualifications and experience
2) Experience with water storage tank asset management programs in Indiana
3) In-house quality assurance and NACE certified field-inspectors
4) Commitment of sufficient staff and equipment to provide service
5) Capability for managing elimination of water stratification
6) Ability to meet timetable for completion of work/implementation of services
7) Ability to provide any emergency service without extra cost
8) Insurance coverage and limits and statement of indemnification
9) Ability to assist with state regulatory compliance
10) Capability to perform bio-film removal and provide active mixing systems
11) Requested information was provided: level of completeness/detail
12) Results of reference check
13) Capital cost for the first interior and exterior coating of the tank:
14) Anticipated 20 year maintenance plan:
15) Proposed 20 year fee schedule:
Total Points:
Lenvel Robinson
Town Council President
July 11, 2017
7/19, 7/26    hspsxlp